Personal connection and corporate communications are greatly affected by procrastination in the workplace. Let’s discuss the basics of procrastination and how it affects relationships and productivity at work.
What is procrastination?
It is the postponing of urgent matters simply because it’s unpleasant or hard to complete. Some researchers claim that one out five is a chronic procrastinator. He/she leaves work undone until the due date for the last-minute thrill and might deliver poor quality. As a result, the procrastinator will lose out on promotions and chances that could help them grow in the workplace.
Why do people procrastinate?
People put off things for later due to various reasons, such as:
- Poor time management: Procrastinators waste time on pleasant smaller tasks compared to the significant projects. They prioritize on irrelevant things postponing the tedious tasks. This is caused by being overwhelmed with the hard work or feeling like they don’t have the required skills to complete the job.
- Fear or anxiety: the employee may let fear or anxiety stop him/her from trying out new projects leading to wasting time obsessing over failure. Therefore, allowing fear or anxiety to control them impacting their ability to start the task. Hence, they shy away from personal connection or communicating with the superiors to avoid being assigned new projects.
- Lack of motivation: The procrastinator might feel unmotivated or uninspired by the job. As a result, they wait until they are in the right mood or have the right resources to start. Additionally, they can be under stress or lack energy affecting their performance.
- Perfectionism: most people have insanely high expectations for themselves. They need everything to be perfect leaving no room for mistakes. Hence, perfectionism creates negative thoughts and frustration postponing completion until they think it’s up to standards. As a result, projects don’t meet deadlines. This may cause a rift with superiors affecting any existing personal connection or corporate communication in the workplace.
- Distractions: The leading causes of distractions in the workplace are Smartphones, emails and casual chit chats. Most people spend hours doing a lot of nothing and trying to pretend to be busy whenever the superiors are around.
Signs an employee is procrastinating
It’s easy to overlook signs of procrastination and it may affect personal connection and corporate communications in the long run. Here are a few pointers to look for:
- Taking lots of breaks
- Having excessive excuses to back their delays
- Offering to help out in other projects at the expense of their projects
- Spending too much time daydreaming or watching the clock and putting off work until the deadline is near
- Wasting time on office politics and catching up with the latest gossip
- Spending too much time on emails or smartphones
- Struggling to start a project or always missing the deadlines
- Have a bad mood or attitude whenever the task at hand comes up in a discussion or meeting
- Working on personal things while at work
Effects of procrastinating reducing personal connection in the workplace
- Missed deadlines: Every typical project is time conscious. Therefore, its success depends on completion. For every organization to have a good reputation, they need to deliver on time. Missed deadlines or deliveries will translate to incompetency and may lead to losing good clients even if it’s one person’s fault. As a result, you will be in trouble, miss chances of promotion or risk termination.
- Procrastination can result in increased stress, especially when the deadlines draw nearer.
- Needing to compensate employees for overtime to cover the lost time causing fatigue and poor results.
- Might require the procrastinator to be supervised and their performance managed.
- Overall, the task may never be completed decreasing chances of getting a promotion or business deals.
- Sometimes the impacts of procrastination may affect the whole department and it may cause resentment. This means any chance of improving personal connection and corporate communication is lost.
Strategies for reducing procrastination using personal connection and corporate communications
Hold employees accountable for their mistakes
Whenever an employee makes a mistake, let them face the consequences. They need to understand that any inefficiency affects the organizations’ outlook and it shall not be tolerated. With this being said, your employee’s mistakes are your mistakes so you will be taking the blame publicly and privately with your clients and other individuals affected.
Delegate the projects to the right people
Every employee has specific skills and can handle certain tasks perfectly. Assigning a job, they can finish without struggling will minimize the chances of procrastination. It will be completed at the right time and it will meet the required standards.
Create a conducive work environment
When the workplace is not favorable, employees will not be at their best, and they might hate their jobs. It will be a constant struggle to complete any project. Whether working at home or office, start with de-clattering the workspace and ventilate properly. Improve on other things that will make the workspace comfortable to yield high results.
Encourage teamwork using personal connection
Teamwork will promote personal connection and corporate communication. As a result, employees will be able to reach out whenever they are stuck, and other co-workers can quickly help them out. This means projects will be completed rapidly and more efficiently.
Reward performance using personal connection
The best way to motivate employees is by recognizing good work. It doesn’t have to be a big gesture, but by appreciating them, it will boost their confidence. Therefore, it will manifest on future projects and reduce procrastination.
Create a work culture you want
To create a culture change you wish for, you may need to train your employees. People learn best through experience, so make sure the training resources and other support systems are readily available at the time when they need them most.
Boost their confidence using personal connection
Remind employees they are important to their organization. Make them have a personal connection with the company, and they will want to contribute their best efforts. As a result, they will develop the idea of not wanting to let the company down and will avoid procrastinating.
Communicate your expectations
Corporate communication should be embraced. Make it clear what your expectations are from each project. Moreover, with the right combination of internal and external influences, it may lead to intentional success in the workplace.
Procrastinators tend to have an abstract notion of the work. Set small goals and check-in with employees to ask about their progress. This way, you will be able to help them meet deadlines.